MAVORA EXPLORER
11TH FEB 2023

This Waiver is part of the Online Registration

I accept that I participate in the “Mavora Explorer Events’ entirely at my own risk. I agree to accept responsibility and/or liability for any damage I may do to myself, fellow competitors, and/or third parties, equipment, and possessions. I waive all and any liability or claim against the organisers, sponsors, landowners, officials, and assistants in connection with the event. I indemnify the organisers, sponsors, landowners, officials, and assistants against any claim arising from my actions or inactions.

Under no circumstances will the Organising Group, its sponsors, or any party associated with the event including their employees or agents, have any responsibility or be liable in contract, tort, or otherwise, to compensate any competitor or any other party that is directly or indirectly associated with that competitor, for any loss, (including financial loss), injury, damage or death arising directly or indirectly from:

• (a) their intended or actual participation in the event and its related activities;
• (b) any act, omission, error, or delay (whether negligent or otherwise) of the Organising Group, sponsors or any party associated with the event or its employees or agents.

Competitors authorise their name, voice or picture, or any information given on their entry to be used without payment in any broadcast, telecast, advertising, promotion, or in any other way relating to this event pursuant to the Privacy Act 1993. Competitors agree to abide by the rules of the race and to allow the sponsors to use photographs taken during the event to advertise their products or to promote the event, at no cost to the sponsors.

COVID-19 Refund Policy

• If we can postpone the event, we will!
• If we cannot postpone the event, (or if it has been postponed once before already) the event will be cancelled and an event credit will be issued

1. An event credit
2. A 50% refund on your event entry

1. An event credit (credit given will depend on the amount of lead time we have between government lockdown announcement and the original event date)
2. An event refund (refund given will depend on the amount of lead time we have between government lockdown announcement and the original event date)

Refunds

• Withdrawals before 1st December 2021 will receive a 50% refund (or defer to 2023 event, and incur a $20 administration fee)
• Withdrawals from 2nd December to 1st January 2022 will receive a 25% refund (or defer to 2023 event, and incur a $20 administration fee)
• There will be no refunds or deferments accepted after 1st January 2022
• Any request for a refund must be made in writing

Transfers

• Transfer of a registration to another person is only available up to 01 January 2022 and will incur a $20 administration fee
• Any request for a transfer must be made in writing

Cancellation policy

In the event of cancellation of the race due to any adversity, be it weather, flooding, or any other force majeure, including restrictions due to Covid 19, the organising committee reserves the right to decide whether to defer entries to the 2023 event (after which point there would be no refunds), and/or to make arrangements for entrants to request a 60% refund. This will be communicated to all participants via email.

NOTE: An Event Credit = to do the same Mavora Explorer event in the following year.

Covid Related General Policies (updated 13/12/21)

The information on this page is intended to provide all entrants and supporters with information regarding COVID-19 and the Mavora Explorer. Our event will run under the following Covid-19 protection ‘traffic light’ framework.

GREEN and ORANGE:

• To ensure the safety of our participants, volunteers, and event organisers, events categories will be managed separately (if required). This includes separated pre-race waiting/assembly areas, race briefings and start times will be staggered, finish line chutes and post-race assembly areas may be separated.
• Prizegiving will be staggered as each event category concludes.
• Face masks will be mandatory at the Friday night pre-event registration for Volunteers/Event Organisers and participants.
• Face masks will be mandatory on events race day by Volunteers and Event Organisers
• A Valid Vaccine Pass is mandatory for all volunteers, event organisers, and participants

The Event will not be held under framework RED

• In the unfortunate circumstance we cancel due to COVID-19 circumstances, and are unable to reschedule the event, all entrants will be given the following options:

1. Transfer entry to the 2023 event: If you opt to transfer, email through simply saying transfer and we will do all the leg work and be in contact with information regarding 2023 Mavora Explorer.
2. Donate your entry to Mararoa Primary School: Mararoa School is located at The Key and it is the school’s vision to provide each one of their children with Key Learning for Life's Journey. Children gain the skills and knowledge to become positive, responsible learners and that enables them to embark upon a life long journey of learning.
3. Opt for a refund: If none of the options above work, we can process a 50% refund of your entry fee. We will retain 50% in order to cover our non-refundable costs. This is a fundraising event for our local school and community.

We will be in touch with competitors at the time once a decision has been made around cancellation.